The Penmann Open Contract is a procurement model that gives many commercial advantages over traditional competitive tendering.
It simplifies the process for buyers and decision makers which makes it a quicker, smoother and more cost-effective exercise, while still providing full financial transparency to guarantee best value for money.
During our association with the Food industry, stretching back 43 years, we have developed a number of key long-term partnerships with clients. By working closely with you over many years our knowledge and understanding of your processes and standards is so detailed that we can support systems we’ve installed long after the commissioning engineers move on or retire.
With air handling systems playing a crucial role in providing a safe clean environment for your products, plant and personnel the benefits of partnering with an organisation working exclusively for the Food Industry are many fold.
Penmann is privileged to work with leading blue chip food manufacturers where a culture of mutual trust and confidence and a working methodology has led to the development of a model that we call Open Contract.
An additional reason for developing this model is that clients have found the traditional 3 or more competitive quote model to be flawed in a number of areas, both for them and their suppliers.
Open Contract substantially improves the whole project delivery process. It puts an end to spiralling costs which go hand in hand with post-award specification changes.
Here we outline just a few of the many benefits of Open Contract to be gained by working with us as a trusted and highly experienced supply chain partner.
Published clarification questions and responses during PQQ and ITT stages discourage bidders from asking the right questions as it can give away commercially sensitive information to their competitors.
Without full clarity, inappropriate recommendations could be presented, costed and selected. Once the contract’s been awarded, and specification clarifications start coming to light, designs may then need to be re-engineered. This takes time and will often cost you substantially more than a viable alternative proposal that had lost out on the bid due to price.
Open Contract is a more collaborative approach which will save you around 66% of the time spent on a tender exercise by making sure the right recommendations are made and costed from the start.
Even when there are scoring systems in place to weight responses in the quality submission, traditional tendering generally favours the cheapest bid.
This puts pressure on bidders to lower costs substantially enough to secure the work without eroding their profits.
The best suppliers often choose not to bid as they perceive they have no chance of success against competitors who are prepared to use lower quality materials, hire cheaper (inexperienced) labour or cut corners on processes to achieve the lowest price.
These decisions could also have catastrophic safety and environmental consequences you wouldn’t want your brand to be associated with.
Open Contract is a common sense approach which gives you full transparency from the start on price options and recommendations.
This allows you to make informed decisions that will be the most economically advantageous for you in the longer term without any unacceptable hidden compromises.
Experience clearly plays a big part in PQQ stages, but it’s entirely possible for companies highly experienced in HVAC systems to be less experienced in your specific needs in the food and drinks sector.
It’s easy for inexperienced contractors to recommend a solution they’ve applied successfully elsewhere, without realising that it would be highly inappropriate for you.
On the surface, it looks like a competitive recommendation, but a procurement professional without an engineering background may be unaware of the problems it would cause.
With more than four decades of food and drinks sector experience, you’re assured of design feasibility to meet the specific needs of such specialist environments.
Our reputation for trusted quality standards in design, workmanship, materials and approach to safety also provides assurance that we’re a partner you can count on. Penmann’s ethos is built on a foundation of nurturing and growing relationships for mutual reward.
Find out more about our Open Contract approach and how it’s already delivered substantial benefits for the likes of Quorn and other businesses by contacting us on 0113 202 7300 or through our Contact Page.
Arla was pleased to engage the services of a locally based company on such a prestigious project. Penmann were able to work seamlessly with us to deliver a high quality product.Tim Hutchinson, Project Manager Arla Foods Stourton
The service you provide through Penmann is always thorough, thoughtful and designed for a duty and service level that reflects the demanding 24/7/364 days operation we run here, and we therefore always call you first when manufacturing problems need specialised and bespoke HVAC solutions.Robin Wright, Projects Manager, Bakkavor Desserts Newark
We found Penmann to have an excellent understanding not only of air conditioning and refrigeration but also of the production process and the logistics that surround it. All timescales were achieved and the systems are working well. I would have no hesitation in recommending Penmann to others.David Underdown, Sales Director, Rachels Dairy
Penmann were able to offer a flexible approach to both design and contracting backed by excellent Health & Safety planning and implementation. We were more than happy with the professional manner with which they carried out the contract and would be only too pleased to recommend them to others.Phil Griffiths, Engineering Manager McVities Manchester
We are very happy with the cooling tunnels designed and supplied by Penmann. All projects have been undertaken in an extremely efficient manner and have been delivered on time and on budget, and we have been particularly pleased with the performance of the tunnels.Stephen Graves Factory Engineering Manager Muller Dairy
All installation work was performed on time and to a high standard. The installation team, ensured that they worked safely and that the safety of others around the working area was considered at all times.Michael Clifford, Engineering Manager Britvic Soft Drinks